By: ED POLL//April 28, 2015//
You know you need to do it, but how? Law firms are rife with data and files, and they must be protected. That’s a given. The specifics, however, often elude lawyers.
All files and data should be part of a comprehensive document management approach emphasizing the files and data that are most important to preserve and recover first in the event of a disaster. In most law firms, the protection and storage of paper records and electronic files are interrelated, but each involves different security and maintenance concerns.
The natural assumption is that technology is up-to-date and files are being properly backed up and archived. However, you need to test that assumption by asking these specific questions:
It is a given that every firm should be backing up electronic data regularly — every day, if at all possible — and storing backup files off-site, preferably in another city or region to mitigate the impact of a widespread disaster. In addition, you should have clear requirements for what is backed up and how often the backup procedure is done. Some other considerations are as follows: